Owning a small business is no small feat. Owners have to work on every aspect of the business. It can be daunting trying to manage all of the moving parts, but there are some fantastic tools out there to help these entrepreneurs succeed!

1. Expensify

Keeping track of your companies expenses is vital to success. But, there is so much to keep track of! Thankfully Expensify is here to help manage all of it. It records everything from credit card reports to mileage tracking. This app will make accounting a breeze and save you money!

2. When I Work

When I Work is a scheduling and time management software that eliminates the hassle of creating employee schedules and tracking their hours. This tool is free to use if you have under 75 employees and claims to help with scheduling, shift changes, employee time accountability, and managing labor costs.

3. Pearachute

If you are looking for ways to bring in more families to your business, list through Pearachute to fill out any openings you have! We are an app parents across the U.S use to find the best classes, lessons, camps, programs, etc. for their children. Make promoting your activities and bringing in new families a breeze through Pearachute. 

4. Podium

Potential customers are always asking questions. They want to know everything they can about something before making a purchase. Podium exists to make all of these questions easier to answer. The app can collect messages from Google, Facebook, Text, and Podiums Webchat. With Podium, you can easily assign messages to other employees, receive leads contact information, easily communicate via text, and even check up on reviews. The essential use of this app is to make communicating with your potential customers simple.

5. Flickr

If you are looking for beautiful images to help promote your company, use Flickr to find amazing free stock photos. You’ll never struggle with finding the right picture for a social post, flyer, or website images. 

6. Dropbox

After you have found countless of amazing images, and on top of all the other documents and media you are tracking for your business, it becomes hard to track down. Dropbox will help you to manage all of that. Dropbox makes it easy to find that photo for the flyer you’re making or video you recorded for a social media post. It also gives your team the option to access these files to make edits and collaborate on documents.

7. Square

If you are ever off-site for a camp or event, this app can make purchases possible wherever you go. Square can accept payments and tips from any major credit card. Make buying that shirt after camp, or lunch during the event away from the home-base, a breeze for your customers.


Social media is a crucial part of promoting any business. With Unum’s free version, they provide you with 18 “grids” that allow you to schedule posts ahead of time. Instead of scrambling to come up with a post every day, take your time and plan them out! This would be a great tool to help promote camps and classes ahead of time.

9. Evernote

Take notes on the fly or take your time to write out big ideas with Evernote. Evernote is pretty much a second brain to store your thoughts, ideas, projects, and everything in between. Users call it the best digital notebook there is. So, if you are struggling to keep up with anything involving your business, use Evernote as a way to keep up with it.

10. Trim

While we’re on it, there are so many of these apps and services out there. It can be tough to manage them all. Trim shows you how much you are spending on subscriptions and bills so you can decide which ones need to be canceled or renewed. 

New tools are coming out all of the time; they can increase productivity, improve marketing efforts, manage expense, and everything in between. Just make sure you are keeping up with the ones that work and keep you ahead of the curve!